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The most complete sports registration software for competitive youth teams and clubs, and one module of the sports facility management software that runs the rest of your building — and our biggest Teams rebuild yet. AI builds your team in seconds. Per-group invite links carry their own payment plans. A drag-and-drop Roster Builder pulls anyone from one cross-app search — and Magic Recollect chases down every late or failed payment with one click.
Mostteamsoftwaremakesyoufillout10formstobuildoneteam.DescribeyoursinplainEnglishandtheAIcreatestheteam,paymentplans,andinvitelinks—readytosharein30seconds.
Build a separate invite for hitters, pitchers, and coaches' kids, each with its own payment plans, messaging, player limit, and expiry. Type or say a prompt and the AI builds the plans, dates, and invites — or fine-tune them by hand.
Onelinkperteamwasneverenough.Buildaseparateinviteforhitters,pitchers,andcoaches'kids,eachwithitsownpaymentplans,messaging,playerlimit,andexpirydate.
One search runs across your users, past teams, and events at once. Pick the stats and registration answers you want to compare, see each athlete's invite history, and drag anyone onto an invite group to send them that group's invite.
Aftertryouts,dragplayersontoinvitegroupsandtheygettherightpaymentplanautomatically—playerswhodidn'tmakeitgetaprofessionalnotification.Onesearchrunsacrossyourusers,pastteams,andeventsatonce,soeveryathletewhoshowedupisalreadythere.
Yourmembersreadtexts,notemails.Reachtheminstantlywithbuilt-inSMS,emailinthesamesend,andaudiencesyoubuildinafewclicks.
Add by team, tag or user type, remove anyone who shouldn't get it, or intersect to narrow it down. The send list updates with every click and shows how each person can be reached. No spreadsheets, no exports.
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Text, email and push from one compose screen. Add more than one channel and the same people get every version, each written in its own words. Push goes to members who have your custom mobile app.
Group texts and reply-all threads get lost. Chat gives your facility one inbox: coaches message athletes and parents, members reply, and every thread lives next to the schedule, teams, and billing they already use. Send a message blast and Baseline opens a group chat with those recipients, so replies land in one thread instead of your inbox.
Open chats where everyone talks, or announcement threads where only staff post. Set once whether parents can reply in group chats, then allow a specific parent from that chat's settings. Members under 16 can read but never post.
Every coach and parent can pin, hide, or mute a chat, and set their push notifications to all chat messages or admin messages only.
Unread messages still unopened 30 quiet minutes later become one summary email. Its Open my messages button signs the person in and lands them on their messages. Caught up already? No email.
Off by default. Account admins turn it on in Settings → Chat, and nothing changes for members until they do.
See exactly who hasn't accepted, answered questions, signed, or added a payment method — across every team at once. Then press Magic reminders to text and email the families on those teams a checklist of what's left.
Everyteam'sonboardingandpaymentprogressinoneview.Seeexactlywhohasn'taccepted,answeredquestions,signedacontract,oraddedapaymentmethod—acrosseveryteamatonce—thensendeveryfamilyachecklistofwhat'sleftwithoneclick.
Parents open the invite link, answer your registration questions, sign the team contracts, add a payment method, and pick a payment plan, all on one page.
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Registrationremindersshouldn'ttakehours.Oneclicksendseveryparentwhohasn'tfinishedapersonalizedmessagewithexactlywhat'smissingandamagiclinktocompleteit—nologinrequired.
Press Magic reminders on the Teams Registration tab and confirm. Families on the teams you're viewing get a text and an email with a checklist of what's still open (invitation, contracts, questions, payment method, payment plan) and a link back to finish.
“We've been with Baseline for almost two years and have grown along with the software. The team is always willing to listen to suggestions. The BEST customer service around.”
Most competitors route payments through Stripe. When your August registrations spike from $3K to $18K overnight, Stripe's algorithms flag you as fraud. We built a direct relationship with our payment facilitator — the company that actually moves money between your customers and your bank — so there's no middleman making risk decisions about your business.
Red bars = months where Stripe commonly freezes accounts due to "unusual volume"
When your payment processor is a black box, you're one algorithm update away from disaster. When it's a relationship, you have control.
“Stripe froze our account the week of our biggest tournament. $14K held for 90 days — no explanation, no human to call.”
— Facility owner, 2024“We did $3K/mo all spring, then $18K hit in August from fall registrations. Stripe flagged it as suspicious and held every payout for two weeks.”
— Training center operator“We had to take out a personal loan to cover payroll because Stripe held our funds during peak season. There are thousands of people with the same story.”
— Multi-sport complex owner“The BEST customer service around. The team is always willing to listen to suggestions and help whenever you need it.”
“Their support is not only fast and responsive but incredibly creative. It feels like they are an extension of our own team rather than just a tech vendor.”
“Customer service is second to none. The whole crew is very attentive to details and quick to respond to questions.”
A payment facilitator is the company that actually moves money between banks, and it rarely shows up in a sports facility management software comparison. Stripe adds a middleman layer of risk decisions you can't control. We work directly with our PayFac — they handle PCI compliance, tokenization, and processor relationships on our behalf so you get enterprise-grade payment infrastructure without the enterprise complexity.
When something goes wrong with your payouts, you talk to our team — not a chatbot or a 10-day email queue.
August registrations and December camps are expected, not suspicious. We model your revenue pattern so spikes never trigger a freeze.
If there's ever a delay between processing and your bank, we cover the gap with our own dollars. Your staff gets paid on time.
No algorithms treating seasonal businesses like fraud. Your revenue pattern is expected, modeled, and protected.
Tell the Team Builder: '$2,000 over 1, 3, 6, or 10 payments between March and December.' It generates every plan with exact dates and amounts, ready to attach to an invite group. Type the prompt or say it.
Every facility in the study that reached $1M runs team payment plans — vs 44% of smaller facilities — and team plans make up 44% of their transactions. Scheduled payments aren't just a revenue stream; they're the revenue engine.
Read the research: The Secrets of Scaling to a $1M Sports Training Facility →Every team can have its own bank account or share the facility's. Where split payments are turned on, one installment can be divided across the bank accounts connected to your Baseline account.
A team can run as its own business with its own connected bank account, completely separate from the facility.
Parent Payment
Scheduled installment
Team Fee
14U Storm team account
The median chargeback arrives 27 days after the original charge — 48% arrive more than a month later — while the practical response window is about 9 days. The evidence that wins (the policy shown at checkout, the acceptance checkbox, the signature, the purchase IP address) either exists from the moment of purchase or it never will.
Read the research: The Dispute Report →Take payment at the front desk with Instant checkout. Charge a card, record cash or another offline payment, sell products from your catalog, use credits, or send an invoice, all from the Pay button.
55% of installment plans lead with a smaller first payment — median $300, about 16% of the season cost — and 46.5% explicitly label it a deposit or commitment fee.
Read the research: The State of Youth Team Registrations →Chasingpaymentsoneparentatatimeisover.Foraclubrunningfifteenteamswiththreelatepaymentseach,forty-fivephonecallsbecomeoneclick:MagicRecollecttextsandemailseveryfamilywithalateorfailedpaymentwhat'spastdueandalinktoupdatetheircardandpay.
Press Magic recollect on the Teams Payments tab, choose who should hear from you, and confirm. Baseline texts and emails every family whose team payment is late or failed, with what's past due and a link to update their payment method and pay. Forty-five phone calls become one click.
Only what's past due
Targets the late or failed team payments on the teams you're viewing. Upcoming installments are left alone.
Text + email with a pay link
Each family gets the balance that's past due, when it was due, how many times it was tried, and an Update Payment & Pay Now button.
You pick who hears from you
Message checkout users only, or every linked family member. Staff are copied only if the team's policy lists emails to CC on payment recovery emails.
Online team dues collect at 98.2% of dollars versus 83.6% for offline cash-and-check dues — and the gap holds within the same club running both rails (98.9% vs 88.3% medians). Moving payments onto a stored method is worth roughly 15 points of collection.
Read the research: The State of Youth Team Registrations →Every athlete gets a profile on your facility's own site — PRs, videos, progress charts benchmarked against the population for their age, and the notes you choose to make public. One link to share with college coaches.
Parents link every athlete in their family to their own account, then register, sign paperwork and pay for each kid from one login. Kids can still get an invite of their own when they're ready.
Each person on a family account has their own alerts, reminders and channels: email, text or push. Parents switch to a kid's profile from the Family chips to set theirs, so the right person hears about every practice and payment.
Liability waivers, medical releases, and custom agreements, signed digitally in the Team contracts step of registration. A waiver can require a drawn signature, so you keep an actual saved signature, and every signed copy is stored for chargebacks, insurance claims, or disputes.
Over a calendar year, million-dollar facilities retain customers 3× longer than smaller operations — so every marketing dollar works harder and every referral compounds faster.
Read the research: The Secrets of Scaling to a $1M Sports Training Facility →Mostteammanagementtoolswerebuiltforadultrecleagues.Baselinewasbuiltforcompetitiveyouthsports—wherepaymentplansmatter,wherefamilieshave3kidsondifferentteams,andwhereonemissedemailmeans15angryparents.
Forecast upcoming revenue, age every outstanding balance, and let the recollection AI win back failed payments overnight.
Predictive churn scoring, revenue forecasting, and reconciled accounting — every number from across the platform in one place.
When a membership billing cycle runs, new credits go out, family members stay covered, and door access follows the membership if you use keyless entry.
Every training metric, CRM note, assessment, and video lives on one profile — visible to coaches, athletes, and parents.
See how Baseline gives your staff clarity with schedules, permissions, and task ownership — in one 20-minute tour.
Starting free. No credit card required.
Everything you need to know about our sports facility management software.
Describe your team — name, age group, roster size, season dates, practice schedule, and cost per player. The AI creates the team, generates payment plan options (pay in full, 3, 6, or 10 payments), and creates invite links for each player group. The whole process takes about 30 seconds.
Absolutely. Each invite link can have its own set of payment plan options. Hitters might see all 4 plans, coaches' kids might see a flat $500 option, and pitchers might only see the 3-payment and 6-payment plans. You control what each group sees.
When a Magic Reminders text arrives, parents can reply CONTINUE to register right in the thread. Baseline's assistant walks them through what's left (questions, contracts, a saved payment method, and a payment plan) and sends a secure sign-in link if they need to add a new card. No app download required.
Magic Reminders text and email the families on the teams you're viewing a checklist of what's still outstanding in their registration, with a link to finish. Magic Recollect does the same for late or failed team payments: each family gets the balance that's past due and a link to update their payment method and pay. Both ask you to confirm before anything is sent.
Split payments are off by default and are turned on per account. When they're on, each installment of a payment plan can be divided across the bank accounts connected to your Baseline account, for example part to the facility's account and part to a team's own account, while the parent sees one simple plan.
Yes — coaches can message their team directly for things like practice changes, rainouts, or schedule updates. With Chat turned on, they can also talk with athletes and parents in two-way group chats and announcement-only threads inside Baseline; admins create the chats and decide who can reply, staff can always post, and members under 16 can read but not post. Coaches only see the teams they're listed on as Coaches & admin, and anything else they can open, like billing, follows the access in their staff role.
Each player gets a profile page with highlight videos, verified metrics, stats, and coach notes. Players and parents share a single link with college coaches — no more scattered YouTube links and PDF packets. Everything is in one place.
The Roster Builder is a single-page workspace for building a team. Its search runs across three data sets at once — registered users, past teams, and historical events — so one query surfaces everyone, including athletes who only ever attended a tryout. Pick the stats and registration answers you want to compare, then drag anyone onto an invite group to send them that group's invite. Each athlete's invite history shows right on their row.
Yes. You can invite the same player to different teams, invite them more than once, and pull players from past teams into new ones as your season evolves. Baseline saves the full history of every invite, acceptance, and roster move, so you always have context — and payment progress for each player shows right alongside their record.
Yes. Baseline is online sports registration software built for competitive youth sports — teams and clubs. Players and parents complete registration online or by text in minutes: they pick a payment plan, sign waivers, answer your custom registration form questions, and add a payment method with no app download. You manage every team's registration, roster, and payments from one dashboard.
Absolutely. Baseline is built for youth and competitive sports team registration. Each team gets its own invite links and payment plans, and a separate group — hitters, pitchers, coaches' kids — can have its own plan and messaging. Parents register online or by text, and you track every team's registration, roster, and payments from one dashboard.
